Monday, 24 July 2017

APAC Symposium 2017: Bridging the Gap between Archivists and Researchers

Last week I attended my first event as APAC Chair: the APAC 2017 symposium in Leeds. I had put a lot of work into organising this event and curating the schedule so I was a little nervous on the day. Once I had my welcome speech out of the way I could settle in to enjoy what was a fantastic day of talks, discussions and networking around the subject of bridging the gap, or perceived gap, between archivists and academics.

The symposium was held in the Treasures of the Brotherton Gallery
The speakers were diverse and a mix of academics and archivists, which allowed us to view the issues from both sides and start to consider where and why issues arise. Ella Hawkins, a PhD student at University of Birmingham and currently embedded in the Shakespeare Birthplace Trust, and Natasha Bonnelame, Archive Associate at the National Theatre and lecturer at Goldsmiths University, both spoke from an academic perspective about the importance of being embedded in a cultural organisation to make the most of their research. This integration results in benefits for both the academic and the host organisation. The academic builds their skills in working in a cultural organisation, building long-term links, and improves their ability to engage with non-academic audiences while having unprecedented access to archive content. The organisation benefits from the exposure the academic may bring with them, future research projects being identified, improved accuracy of catalogue entries and better connection with HE institutions.

Brotherton Library at University of Leeds

From the archivist side we had Tim Procter of University of Leeds Special Collections (who was our wonderful host for the day) and Joanna Baines from University of Kent. Both of these speakers focused on work they were doing to engage their university bodies with their collections. A few pointers from Tim were to break down physical and psychological barriers to access, map how students come to find you and build relationships with academics one to one. Joanna focussed on using the British Cartoon Archive to advocate for finding aids written for specific audiences, plan sessions by theme rather than by collections as researchers may not appreciate this differentiation and make sure that you have unified policies so that researchers have a consistent and logical experience.

Tim had organised a great handling session of performing arts related materials
The last part of the day was given over to a provocation from Chris Jones of Rambert and University of Roehampton. She spoke about the gap between academics and archivists and how we tend to speak within echo chambers. This was a familiar discussion, I recall when working at St John's in Cambridge that those in the library profession were worrying that they were tweeting into an echo chamber and we must be aware of doing this. We had a lively discussion about how we can bridge this gap and, for archives like the NT's, it is just as important that we include practitioners in this discussion as well. For me, it is a triangle of dialogue where academics, archivists and practitioners are as important as each other in the preservation of theatre for generations to come.

I visited the Hepworth, Wakefield and the Theatre Royal while I
was in the area, beautiful buildings with such amazing history
Now it is APAC's job to keep this call to arms going and make sure that we break out of our echo chamber and take this discussion to the relevant people. We will be instigating a resources section on our website with relevant case studies about engagement with academics but more must be done and we need to link up with others working in this area such as the Documenting Performance group (DocPerform - an interdisciplinary research project), with their conference in November. Call for papers can be found here.

There is a long way to go, particularly in instigating a three-way dialogue but there is movement across the sector to engage with the issues and I am excited to be part of the journey to ensure better preservation of our theatres' history.

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